Free · Unlimited · No Sign-Up

Free Email Signature Generator

Create a professional email signature in seconds. Customize colors, fonts, photo, logo, and social links. Works in all major email clients — Outlook (every version), Gmail, Apple Mail, Yahoo, AOL, Zoho, and more.

💡 Paste a public URL to your image. For best email-client compatibility, host images on a CDN, Imgur, your website, or any HTTPS public location.
Direct link to a JPG, PNG or GIF. Must be publicly accessible.
PNG with transparent background works best across email clients.
Optional. Displayed below the signature for promotions or branding.
Make the banner clickable — links to this URL when clicked in the email.
Affects preview only. Most email clients strip <style> tags — for guaranteed appearance, use Inline HTML output.

💡 Choose a Signature Template

Click "Use This Sample" to load any template into the form. Use the arrows to browse all designs.

👁️ Live Preview

Updates as you type
Start filling in fields on the left — your signature will appear here.

Works With All Major Email Clients

Our generator produces standards-compliant HTML that works across every popular email client — from legacy Outlook to modern mobile mail apps.

✅ Microsoft Outlook
✅ Microsoft Outlook ProPlus
✅ New Outlook for Windows
✅ Outlook on the web (OWA)
✅ Outlook.com
✅ Outlook for Android
✅ Outlook for iOS
✅ Apple Mail
✅ Opera Mail
✅ Mozilla Thunderbird
✅ Gmail (web + mobile)
✅ Yahoo Mail
✅ AOL Mail
✅ Zoho Mail
✅ Mail.com

How to Add Your Email Signature

Once you've copied your email signature, follow the steps for your email client. For Outlook, always use the Inline HTML output for best rendering.

Gmail

  1. Gmail → Settings (gear) → "See all settings"
  2. Scroll to Signature section
  3. Click Create new → give it a name
  4. Paste your signature in rich text mode
  5. Set as default → Save Changes

Outlook Desktop

  1. File → Options → Mail → Signatures
  2. Click New → name your signature
  3. Paste the Inline HTML output
  4. Choose default for new messages & replies
  5. OK → restart Outlook

Outlook on the Web / Outlook.com

  1. Settings (gear) → "View all Outlook settings"
  2. Mail → Compose and reply
  3. Under Email signature, create new
  4. Paste signature into the editor
  5. Toggle "Automatically include..." → Save

Apple Mail

  1. Mail → Preferences → Signatures
  2. Select an account → click +
  3. Uncheck "Always match my default message font"
  4. Paste your signature
  5. Drag to "Choose Signature" dropdown

Yahoo Mail

  1. Settings → More Settings → Writing email
  2. Toggle Signature ON
  3. Switch to rich text mode
  4. Paste your HTML signature
  5. Settings save automatically

AOL Mail

  1. Click Options → Mail Settings
  2. Select Compose tab
  3. Enable "Rich Text / HTML"
  4. Paste your signature into Signatures box
  5. Save Settings

Zoho Mail

  1. Settings (gear icon) → Mail
  2. Navigate to "Signatures"
  3. Click "Add Signature"
  4. Paste your HTML signature
  5. Associate with an email account → Save

Thunderbird

  1. Tools → Account Settings
  2. Select your email account
  3. Check "Use HTML"
  4. Paste your signature HTML
  5. Click OK

Outlook Mobile (iOS / Android)

  1. Tap your profile picture → Settings (gear)
  2. Scroll down to "Signature"
  3. Paste the Plain Text output
  4. Tap back to save
  5. Note: mobile Outlook supports text signatures only

Why You Need a Professional Email Signature

Business Branding

A consistent email signature reinforces your brand identity on every message — logo, colors, and tagline visible across thousands of emails per year.

Marketing Channel

Turn every email into a marketing opportunity. Add banner promotions, product launches, or event invites to your signature for free, ongoing exposure.

Build Trust & Credibility

A polished signature with proper contact details, company info, and social links builds credibility with clients, partners, and prospects.

Easy Contact Discovery

Make it effortless for recipients to find your phone, website, LinkedIn, and address. Reduce friction for sales calls, networking, and follow-ups.

Lightning Setup

This generator works entirely in your browser — no signup, no software install. Configure and copy your professional signature in under 2 minutes.

100% Private

Everything happens in your browser. Your name, email, photo URLs, and company details are never sent to any server or stored anywhere.

Legal Compliance

Add confidentiality disclaimers and company registration details to meet professional and regulatory requirements like GDPR-friendly contact information and corporate identification rules.

Works Worldwide

Standards-compliant HTML works across every major email client globally — Microsoft Outlook (all versions), Gmail, Apple Mail, Yahoo, AOL, Zoho, Thunderbird, and 14+ more platforms.

Email Signature Best Practices

Keep It Concise

A great email signature is 4–6 lines. Include essentials: name, title, company, phone, email, website. Skip filler like motivational quotes and excessive disclaimers — they distract from your message.

Use Consistent Branding

Match your signature colors to your company brand. Use the same fonts and color palette across all employees for a unified, professional appearance in client inboxes.

Host Images on a Public URL

Email signatures use images via URL — they're not embedded. Host your photo, logo, and banner on a public HTTPS server (your website, Imgur, a CDN like Cloudinary, or any image host). Use small, optimized images (under 50 KB each) for fast loading.

💡 Pro Tip: Use the Inline HTML output for Outlook compatibility. Outlook strips most CSS rules from <style> blocks but respects inline styles applied directly to elements.

Test Across Clients

Email signatures render differently in Gmail, Outlook, Apple Mail, and mobile clients. Send a test email to yourself and check it on desktop, mobile, and at least one client other than your own.

Include Mobile-Friendly Spacing

About 60% of emails are opened on mobile. Keep your signature single-column when possible — multi-column layouts often break on phone screens. Use generous line-height (1.4 minimum) for readability.

Add Social Links Sparingly

Include only social profiles you actively maintain. Stale Twitter accounts or empty LinkedIn profiles can hurt credibility more than help. Choose 2-3 platforms most relevant to your business.

Frequently Asked Questions

Yes — completely free with no registration, no subscription, and no hidden charges. You can create unlimited email signatures and use them in any email client.

All major clients: Microsoft Outlook (every version from 2000 to 2024, including ProPlus and the New Outlook for Windows), Outlook on the web, Outlook.com, Outlook for Android, Outlook for iOS, Apple Mail, Opera Mail, Mozilla Thunderbird, Gmail, Yahoo Mail, AOL Mail, Zoho Mail, and Mail.com. Use the Inline HTML output for best Outlook compatibility.

Email signatures reference images by URL, not by embedded data. When you send an email, the recipient's email client fetches the image from the URL each time it's displayed. This keeps your signature lightweight and ensures images display correctly across all email clients. Host your images on your website, Imgur, Cloudinary, or any public HTTPS URL.

No. Everything happens entirely in your browser. Your name, email address, image URLs, and company details are never sent to our servers and never stored. Once you close the page, all data is gone.

Outlook uses Microsoft Word's rendering engine, which strips many CSS rules from <style> tags. Use the Inline HTML output option — this applies all styles directly to each element, which Outlook respects properly. Avoid complex layouts, gradients, and modern CSS features for Outlook compatibility.

Yes. In the Visuals tab, paste the public URL of your photo, logo, and banner image. You can also add an optional Banner Click URL to make the banner act as a clickable link to a landing page. Use compressed PNG or JPG files under 50 KB for the best email deliverability.

HTML signatures support formatting, colors, images, and links — they look professional and branded. Plain text signatures are pure text without formatting — they work everywhere but look basic. Most modern email clients use HTML by default, but some mobile apps and CLI tools prefer plain text.

Absolutely. Most email clients (Gmail, Outlook, Apple Mail, Zoho) let you create multiple signatures and assign them to different accounts or aliases. Just generate each signature here, then add each one separately in your email client's signature settings.

Choose the Minimal or Classic Lined template — these stack cleanly on small screens. Keep total width under 600px, use larger fonts (14-16px), and avoid multi-column layouts. Test by sending a test email to yourself and opening it on your phone.

Ready to Create Your Email Signature?

Scroll up, fill in your details, and copy your professional signature in seconds.

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